1. Style
Send to a Friend via Email

How to Write an Invitation


Wedding invitation
Jamie Grill/Brand X Pictures/Getty Images

Here's all of the information you will want to include on your next party invitation. By including all of the facts about your party, guests will have an easier time deciding whether or not they can make the event, and get to the right place at the right time.

Difficulty: Easy

Time Required: 5 minutes

Here's How:

  1. The first thing you should put on your invitation are the names of the party hosts or sponsoring organization.
  2. Your invitation wording should include the type of event (birthday party, business networking meeting, etc.) to which your guest is being invited.
  3. The next item you should write on your invitation is the place where the event will be held. If your guests aren't familiar with the party location, include directions in the envelope with the invitation.
  4. Clearly write the date of your party, including date and day of the week.
  5. Your invitation also needs to tell your guests what time to arrive and approximate or definite length of your party if there will be a specific end time.
  6. You'll want to ask your guests to RSVP to your event, in order to let you know if they will be attending. Give them a date by which you'll need a response. Also include with your invitation information telling them how to RSVP. This might be a phone number, email address, or response card.
  7. If there will be a question regarding how guests should dress for you party, be sure to let them know. Is it a black tie party? Should they come in dressy business attire? Are bathing suits the only garments necessary?
  8. Provide a rain date if you're planning a party outdoors and don't have an indoor backup plan in case of bad weather.
  9. Be specific about who is invited, whether addressee only, with guest, or with spouse and children.


  1. Always send written invitations for formal events such as business gatherings, formal dinners, and special occasions like showers, weddings or events honoring someone.
  2. If guests are not from your local area, include a map to the location of your event.
  3. Send invitations anywhere from 8 - 2 weeks in advance depending on the formality of the occasion. Weddings require the longest lead-time; casual dinners and brunches require the least.

If you'd like to find more of Donna Pilato's advice on hosting parties and entertaining friends and family you can visit her at The Delicious Dozen.

©2014 About.com. All rights reserved.